Free Estimate & Quote Maker

How it works

1. Enter your US business details and the client you are pricing. Add line items, a sales tax percent if the job is taxable, and an expiration date.
2. Toggle the header between Estimate and Quote. Optionally require a deposit and turn on an Accept & sign block.
3. Download a US Letter PDF. Nothing is stored on our servers. You can keep a draft in this browser only.

Features

• Live preview with Creative, Professional, Modern, and Classic templates
• Logo upload (PNG or JPG, 2MB) and accent color picker
• USD default with 28+ currencies
• Line-item sales tax, discount, and shipping
• Valid-until date or valid-for-days helper
• Optional deposit (percent or fixed) and client signature lines
• Suggested number such as EST-1001, which you can edit

What to include in an estimate or quote

A usable US estimate names who is offering the work, who it is for, and what is being priced. Put a unique number on every document so you can find it later. Date it, and say how long the price stands. If materials or travel might change, say so in the notes instead of hiding a cushion inside a single lump sum.

List each service or material on its own line: description, quantity, unit, and rate. If you charge sales tax, enter the rate that applies to the job. Sales tax in the United States is set by state and often by city or special district. This tool does not look up rates. You type the percent. A short note that tax may be adjusted at invoice time keeps the client from treating a ballpark tax line as a final bill.

Add terms that match how you actually work: when a deposit is due, what happens if the scope grows, and whether travel or permits are extra. If you want the client to sign, turn on the Accept & sign block. That is a convenience line on a PDF, not a substitute for a contract or a licensed e-signature product.

Estimates, quotes, and invoices

In everyday US small-business language, an estimate is often a range or a price that can move when the job is better understood. A quote is usually a firmer number for a defined scope. An invoice is a request for payment after (or sometimes before) you deliver. Use this page before the work is agreed. When you are ready to bill, use the free invoice generator on the homepage.

If a client later sends a purchase order, keep the estimate number in your records and put their PO number on the invoice. That chain — estimate, PO, invoice, receipt — is what bookkeepers look for. You can also make a purchase order when you are the buyer, or a receipt after you are paid.

Who can use this

Contractors, landscapers, consultants, photographers, and independent shops in the United States use estimates to price jobs before they commit. Freelancers who bill by project can send a quote, then invoice against the same line items. Property managers pricing a repair, agencies pitching a campaign, and tradespeople bidding on a house call can all use the same form. If you work across state lines, put the job address in the notes so you remember which sales tax to apply later.

US tips for estimates

Write addresses as street, city, state, and ZIP. Default the country to the United States. Use MM/DD/YYYY on the PDF. If you collect a deposit, say whether it is refundable and when the remainder is due. Many US trades ask for a deposit before ordering materials. Put that percent on the estimate so the first invoice is not a surprise.

Do not treat this PDF as legal, tax, or accounting advice. Licensing, mechanic’s liens, and consumer-estimate rules differ by state. If your state requires a written estimate for auto repair or home improvement, confirm the required fields with a local professional.

Example: Acme Landscaping LLC at 123 Main St, Austin, TX 78701 prices a spring cleanup for a homeowner. The estimate lists labor, dump fees, and plants as separate lines, adds the local sales tax percent you enter, and stays valid for 30 days. If the homeowner accepts, you collect a deposit and later send an invoice for the remainder. If they decline, you still have a numbered PDF in your records.

Frequently asked questions

Is this estimate maker free?

Yes. You can create an estimate or quote and download a PDF at no charge. There is no signup wall and no watermark on the file.

What is the difference between an estimate and a quote?

In small-business use, an estimate is often a ballpark price that can change. A quote is usually a firmer offer for a defined scope. This tool lets you title the PDF either way.

Can I add sales tax to an estimate?

Yes. Enter a sales tax percent on each line. Rates vary by state and locality, so you type the rate that applies to the job. The tool does not look up tax rates.

Does the PDF use Letter size?

Yes. Every estimate and quote downloads as an 8.5 by 11 inch Letter PDF, the standard page size.

Can the client sign the estimate?

You can turn on an Accept & sign block with a signature line and date line. That is a convenience feature, not a legally binding e-signature product.

Can I require a deposit?

Yes. Add a deposit as a percent of the total or as a fixed dollar amount. The PDF shows the deposit so the client knows what to send to start the work.

Do you store my estimate data?

No. The form can remember a draft in your browser only. The PDF is generated and sent to you. We do not keep the document on our servers.

When should I send an invoice instead?

Send an estimate or quote before the work is agreed. After the client accepts and you deliver (or bill on terms), use the free invoice generator on the homepage.